Backupify: Unlock Massive Savings on Google Workspace Data Retention

Archiving of user accounts is crucial for organizations leveraging Google Workspace. With massive volumes of business-critical information flowing daily through emails, documents and spreadsheets, ensuring proper archiving of former employee accounts is essential for compliance, business continuity and operational efficiency.

Earlier this year, Google introduced its own data archiving feature in Google Workspace, yet it falls short for many organizations. Challenges like persistent costs, limited customization, sluggish data retrieval and the security risks of keeping everything tied to the Google ecosystem make it less than ideal. That’s where Backupify can be your lifesaver with its robust data retention capabilities for Google Workspace users.

Combining cost efficiency, unparalleled flexibility, enhanced security and compliance-readiness, Backupify effectively addresses the pain points left by Google’s archiving feature. In this blog, we’ll explore the real-world benefits of Backupify’s archiving solution and how it outshines competing alternatives, making it the superior choice for organizations of any size.

Why do organizations need to archive Google Workspace data?

For organizations leveraging Google Workspace, archiving former employees’ data is critical for compliance and operational efficiency. As employees transition out, they often leave behind critical documents, emails and project data that might still hold value for the business. Whether it’s for regulatory compliance, legal discovery or historical reference, having access to this information can be vital.

Notably, industries like finance, healthcare and legal services, governed by stringent data retention mandates, demand that organizations preserve certain types of data for years — sometimes indefinitely. Beyond compliance, archiving also protects against unforeseen disputes or audits, ensuring organizations have the documentation they need when it matters most.

How do you archive Google Workspace data?

When it comes to retaining data of former employees in Google Workspace, organizations typically have two options: Google Workspace Archived User (AU) licenses or third-party solutions like Backupify.

Google Workspace Archived User licenses allow businesses to retain access to user data but come with significant limitations, including ongoing costs and data remaining solely within Google’s ecosystem. On the other hand, Backupify offers a more flexible, cost-effective and secure alternative.

Backupify vs. Google archiving: A clear comparison

While archiving serves specific purposes, such as legal and compliance requirements, Backupify’s solution takes data retention to a whole new level. Unlike traditional archiving, which is primarily designed for legal use cases and eDiscovery, Backupify provides comprehensive backup capabilities that ensure business continuity and rapid data restoration.

Let’s see how Backupify compares to Google’s basic archiving:

The real-world benefits of Backupify’s backup and data archiving

Backupify’s backup and archiving solution offers unparalleled advantages for businesses, addressing gaps in Google’s options. Let’s look at some of those benefits.

• Comprehensive backup and data retention across Google Workspace: Unlike Google’s archiving and Vault options, Backupify provides robust backup and long-term data retention across all Google Workspace tools. While Google archiving doesn’t offer restoration for operational needs, Vault excludes services like Calendar, Contacts, Keep and Currents. However, Backupify ensures comprehensive protection for all your business-critical data, including Mail, Calendar, Contacts and Drives.
• Simplicity and complete control: Backupify simplifies data backup and retention with a centralized platform, eliminating the need to reactivate Google licenses for archiving. Its user-friendly interface makes search and retrieval effortless, with intuitive options that even non-technical users can navigate. Meanwhile, powerful features like automated archived user license assignments streamline workflows and reduce costs, providing businesses with both efficiency and control.
• Cost savings without compromise: Backupify removes the need for costly Google Vault add-ons or Archived User (AU) licenses. By consolidating backup and archiving into a single affordable platform, businesses can save significantly without sacrificing efficiency or security.
• Enhanced security and compliance: Google’s native solutions keep data tied to its ecosystem, creating a single point of failure and limiting restoration capabilities. Backupify eliminates this risk by leveraging the purpose-built, immutable Datto Cloud. Businesses also benefit from cutting-edge features that improve their efficiency. For instance, while granular data control helps access and export specific records without restoring licenses, audit logs and reporting features ensure seamless compliance for audits and regulatory needs.

Backupify: Unlock massive savings on your Google Workspace data retention

Are you still overpaying for data retention that barely meets your business needs? It’s time to rethink your approach. Backupify offers a comprehensive solution for data backup and retention that combines cost-efficiency with unmatched security and seamless workflows.

Why settle for less when you can have more for less? Unlock massive savings on your SaaS data retention today. Discover how much you could save with a personalized quote.

Want to see Backupify in action instead? Take an interactive product tour and experience its powerful capabilities firsthand.