Global trends were already moving towards acceptance of remote work with a 44% increase worldwide in the last 5 years and 91% growth over the previous ten. Now the modern workforce faces an unprecedented global crisis that has rapidly accelerated the transition to remote work – a trend that is likely here to stay.
With this new normal in place, it is essential for IT teams to make remote access and collaboration as seamless as possible for employees. For Microsoft 365, Microsoft Teams serves as the central hub for that collaboration. Microsoft Teams makes it easy for you to work together with both peers and clients from anywhere while maintaining your privacy and security.
What is Microsoft Teams?
Microsoft Teams is the all-in-one collaboration tool for you to chat, meet, call, and collaborate on different documents in real-time, no matter where you are. It is a combination of online apps and services with a broad set of features that you can access through your web browser or via the Microsoft Teams app available on various platforms, including Windows, MacOS, iOS, and Android.
You can quickly pull together a team of people from inside and outside your organization, set access and permission levels across channels, and have secure and inclusive conversations through the chat feature. You can also co-author and edit documents in real-time and simplify your access to Office 365 services and third-party applications. Microsoft Teams has several key features that make the platform especially successful for remote collaboration:
Real-time Document Collaboration
With Microsoft Teams, document collaboration and working from home go hand-in-hand. Real-time sharing and modifications for Word, PowerPoint, and Excel files is one of the highlights of Teams, helping you and your colleagues to access and work together from anywhere. You no longer need to search through files, updating, sending them, and keeping track of the number of versions you are on—instead, let Microsoft Teams serve as your central hub for sharing documents. You share files in different teams by uploading them to the Files section of the team. This way you are not only sharing the files but working collaboratively – your entire team can open up and work on a document together, in real-time.
Working from home can be overwhelming, yet monotonous. Teams chat – both one-to-one and group chat - can help you stay on the same page with your colleagues while also making up for hallway talk or the coffee-break discussion you would have otherwise have enjoyed at the office. From text conversation to images and gifs, Teams chat has it all packaged for you in platform. You can also benefit from Teams Channel conversations when solving a problem, keeping the entire team on board and letting everyone stay on top of tasks.
Sometime a chat might not suffice in getting the message across to your team, and tone, pitch, and non-verbal cues might help develop a better understanding. Microsoft Teams has a call feature supporting both audio and video calls, which will serve that purpose. To make up for the feeling of being disconnected, you can have a quick call with one of your colleagues or have a video conference with your team to discuss and collaborate together. If you are somewhere with distractions, Microsoft Teams has a background blur feature and custom backgrounds to handle all the distractions and help you and your team stay focused. Teams also has the ability to record meetings for those who can’t make the original meeting time. Lastly, you can also share your screen to present and can transfer control of your shared screen to collaborate in real-time with one another.
While working from home, it is important to keep track of all of your meetings, project deadlines, and other virtual events. Microsoft Teams offers an integrated calendar with the Exchange Calendar system. You can schedule a meeting or private appointment from within the Teams platform, and it will automatically reflect into your Calendar. Meetings can also be launched from within the calendars which automatically route you to Microsoft Teams desktop or web app.
The Future of Work
In 2019, Upwork’s “Future Workforce Report” predicted that 73% of all teams will have remote workers by 2028i. Now, organizations are making that transition sooner rather than later. With Microsoft Teams, the transition to remote work is seamless. Make remote working a breeze for you and your team, and be sure to back it up. Microsoft disclaims in its customer agreement that companies should back up their instances with third-party backup.
“We recommend that you regularly backup Your Content and Data that you store on the Services or store using Third-Party Apps and Services.”
Backupify has got you covered. They are a one-stop solution for all your security, backup, and recovery-related concerns. Learn more on how Microsoft Teams is better with Backupify for Office 365 or request a free Microsoft Teams backup demo.