Ok, so you’ve setup your Backupify account for Google Apps and added some users. Congrats, you’ve got Google Apps backup and your data is protected! But how do you ensure that you have total coverage across your organization? How do you ensure that you can get to your critical data when your organization needs it most? Here are some quick Backupify best practices to start using today. 

1. User Management: Batch Import

Depending on the size and complexity of your domain, manually adding users via the ‘Add Users’ list is not always ideal. For domains that would rather batch import their users, we allow you to easily upload a CSV list of users that you want added to Backupify. Create the CSV list on your own or export a CSV list of users directly from your Google Apps account.

To import a CSV list of your users, sign in to your Backupify account and from your dashboard click the ‘Add Users’ link. When you get to the Add Users page, click the ‘Upload CSV’ tab toward the top. You can then select the CSV file to import and when ready, click ‘Add Users’ to start the import.

2. User Management: Auto-Add Users

Once you’ve added all your users to your Backupify account, we then suggest you turn on Auto-Add Users for your Backupify account. This ensures that any new users that you add to Google Apps will automatically be added to Backupify (immediately protecting their data).

To turn on Auto-Add users, sign in to your Backupify account and click the settings icon in the header then select ‘account settings’. When the settings page loads, click the ‘domain settings’ tab. From the domain picker, select your domain and then check ‘Automatically add new accounts to Backupify’, then click ‘Save’.

3. Multiple Administrators

We suggest that every domain account on Backupify have at least one additional administrator on their account. It’s a best practice and allows for others in your organization to access the backups in case the account owner isn’t available. This reduces a single point of failure when needing to recover critical data. (Feature available for Enterprise customers.)

To add an additional admin, sign in to your Backupify account and click the settings icon in the header then select ‘account settings’. When the settings page loads, click the ‘admin roles’ tab. From there you can search the user that you want to make an additional admin and then click ‘+ Make Admin’. Alternatively, you can revoke a user’s admin status by clicking the ‘remove’ link in the list of current admins.

4. Set A Backupify Password

We suggest that you set a Backupify password for the admin account(s) on your Backupify domain account. By default, you log in to Backupify using your Google Apps credentials. However, we allow you to set a Backupify password for your account which lets you log in without having to authenticate through Google. This can be useful in rare cases where Google authentication is down or if your Google account has been compromised and you can’t log in.

To set a Backupify password, sign in to your Backupify account and click the settings icon in the header then select ‘account settings’. When the settings page loads, click the ‘change password’ tab. Enter a password and confirm that password, then click ‘Save’. Now, when you log in to Backupify you can use Backupify credentials if needed.

5. Audit Log

We suggest you periodically log in to your Backupify account and check on recent account activity for your account. We grant you access to audit log information to see the actions of users on your Backupify account. Be mindful of what has been done on your account and by what users.

To view your account activity, sign in to your Backupify account and scroll to the ‘Domain Watch’ section on your dashboard. The ‘Domain Watch’ section displays the latest activity on your Backupify account and highlights noteworthy activity. You can also click the ‘Full Activity Log’ to download a CSV of your entire audit log.

Hopefully these tips provide some insight into your cloud-to-cloud backup solution. As always, our support team is here if there are any questions related to these best practices or anything else. For more information on your Google Apps account, check out the Backupify for Google Apps User Guide.